Administrative Assistant Marion Indiana DC - (Marion) in Kokomo, Indiana For Sale
JOB TITLE: Administrative Assistant-DC DEPARTMENT: Distribution Center Manager REPORTS TO: Distribution Center Manager SUPERVISES: None GENERAL SUMMARY: Why does the position exist? (2-3 sentences) Performs clerical, administrative and payroll functions for the distribution center. DUTIES and RESPONSIBILITIES: List the principal duties and responsibilities and the percentage of time associated with each. Reviews monthly budget reports and identifies budget vs. actual variance. Participates in annual budgeting process through analysis and data entry. Approves distribution center invoices and maintains records. Prepares weekly and monthly reports for the distribution center. Prepares all correspondence for Distribution Center Manager; stamps and sorts outgoing mail. Performs weekly payroll function for all distribution center employees including entering hourly payroll, preparing and maintaining time and attendance system for payroll processing, and sorting and distributing paychecks; acts as liaison between distribution center employees and corporate payroll office. Maintains confidential facility and personnel information. May maintain badge-making system. Maintains petty cash account. Manages supply inventory and ordering process for administrative supplies. Meets and maintains safety, quality and productivity standards. KNOWLEDGE AND SKILLS: List the preferred knowledge and skills. Basic math and reading skills. Strong communication and organizational skills, including the ability to coordinate several tasks at once. Intermediate computer skills; ability to use software packages such as Word, Excel, PowerPoint, and payroll/personnel systems such as Kronos and Lawson. WORK EXPERIENCE and/or EDUCATION: List the preferred work experience and/or education. Two years experience as an administrative assistant preferred. Experience in automated retail distribution center and/or familiarity with distribution systems preferred. WORKING CONDITIONS: List the physical environment (adverse, hazardous, unpleasant) and working conditions (level/intensity, frequency, duration). Time-sensitive, fast-paced, and stressful environment. Exposed to various temperatures. Sitting for long periods of time in an office setting. Bending, stooping, squatting, and carrying weights of up to 40 pounds. This job description represents an overview of the responsibilities for the above referenced position and is not intended to represent a comprehensive list of responsibilities. An employee should perform all duties as assigned by his/her supervisor. See overview.
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